Based on data from researches, it is estimated that U.S. businesses spend an excess of 25 to 35 billion dollars in a filing, retrieval and storage of paperwork that is needed in their daily operations, which turns out to be an inefficient, expensive and tedious task hence the need of innovations in document management, and this is where electronic signatures come to play whereby they signatures can easily be collected in the business without the need of paper and pen but you would require to have the best provider of the service to enjoy these benefits, which is why you should follow the following tips when choosing the best electronic signature provider.
To begin with, you need to consider how the e-signature is able to fit your already existing systems in the business, meaning that the signatures should be able to interact well with your current document workflow systems without you having to change anything, which is important because signatures that do not integrate to your systems may be costly where you may have to change some systems in your business, and to effectively do this, you should ensure that the vendor explains to you how they will integrate the e-signatures to your business without interrupting the normal flow of the documents in your business and then make a decision based on the information they provide.
Second, it is important for you and your business when you find a signature that will give your employees a user-friendly interface where they can easily understand the software they are using even with the advancement in technology where all types of software keep on adding more features, seeing that inability to move through the software with ease makes it complex for the users hence bringing unhappiness to the staff, which will negatively affect their productivity and adaptability to the new changes and to enhance this tip, ensure that your vendor has more than one signature for you to choose the most user-friendly one.
The last guideline that you should follow should be that your signature provider should have made sure that the signatures follow all the regulations relating to electronically signed documents such as the ensign act, in which case you should find the vendor who follows these rules seeing that the signatures are an essential part of transactions in a business and can raise serious disputes if not in order, and the best among them should have proof of how they adhere to the regulations, should show the process in which the business employee or external partner should follow when signing, and audit trails that can show the timeline of signing.